Planning an event is exciting, but there’s one thing that’s essential to get right: security.

In 2024, event security is more critical than ever, whether it’s a large festival, corporate event, or a community gathering. In New Zealand, where festivals, corporate events, and community gatherings are always on the calendar, event security is now more important than ever.

While you might be tempted to trim the security budget, nothing replaces the experience and vigilance of skilled security guards. You need enough guards to cover key areas, manage risks, and respond quickly to any issues.

To help you nail it, here are the key considerations and tips to keep your event running smoothly and safely.

Crowd Control: Keeping Things Calm and Organised

Managing large crowds is no easy task, especially if your event draws thousands of attendees. The trick? Planning ahead. You need a solid strategy for directing foot traffic, managing entry points, and ensuring people don’t cluster in dangerous areas.

Pro tip:
Create clear signage and barriers, and hire experienced security personnel to manage crowd flow. For larger events, consider setting up barriers and designated areas to prevent overcrowding.

Access Management: Who's In and Who's Out?

Not everyone should have access to every part of your event. Whether you’re running a concert with VIP sections or a conference with restricted areas, access control is key. You need to make sure only authorised personnel and ticket-holders are getting through the doors and into restricted areas.

Pro tip:
Consider using electronic access systems, such as wristbands to make tracking and entry seamless. Security guards at entry points also ensure that no unauthorised individuals slip through.

Emergency Preparedness: Always Have a Plan B

While we all hope for smooth sailing, it’s important to prepare for the worst. Emergencies can happen at any event - whether it’s a medical situation, a fire, or a security breach. Having a well thought out emergency response plan can make all the difference.

Pro tip:
Work with your security team to develop a clear, comprehensive emergency response plan. Make sure staff knows their roles in the event of an evacuation or other emergency. Always have enough first aid stations on-site, and ensure your security team is trained in first aid and crowd management in case something goes wrong.

Communication is Key: Keeping Everyone on the Same Page

Your security plan is only as good as your team’s ability to communicate. Keep everyone in sync. From security staff and event organisers to volunteers—so they know who to contact when an issue arises.

Pro tip:
Equip your team with two-way radios or communication apps that allow for instant updates. This helps everyone respond quickly to any potential problems, from crowd disturbances to suspicious activity.

Hire Experienced Security Professionals

Let’s face it, no amount of planning or technology can replace having experienced security personnel on-site. Opt for highly trained security guards, mobile patrols, or event specialists, these professionals know how to handle high-pressure situations, control crowds, and respond to emergencies.

Pro tip:
Work with a reputable New Zealand security company that has experience handling large events. Their expertise will guide your planning and ensure everything runs smoothly on the big day.

Final Thoughts: Be Prepared, Stay Safe

Organising a successful event is all about planning for every scenario. By focusing on crowd control, access management, emergency preparedness, and leveraging modern technology, you’ll be ahead of the game. Most importantly, invest in experienced security personnel who can manage the unpredictable.

2024 is set to be a big year for events, so let’s make sure your event is not only fun but safe.

Choose New Zealand's Event Security Experts

With over three decades of experience, we've provided security for some of the largest and most high profile events in New Zealand.

We have the expertise, resources, and trained personnel to ensure your event runs smoothly and safely.

Our proven track record and hands on approach make us the trusted choice for event security across the country. No matter the size, we’ve got you covered!

Need help with your event security? Reach out to us today, and let’s make your next gathering a safe and successful one!